Associated Students of UCR

Grant Information and Guidelines

The Undergraduate Student Travel Grant is an opportunity designed to support students seeking to advance their academic and professional growth through research and experiential learning. This grant aims to reduce financial barriers for undergraduates who wish to present their research at academic conferences, participate in professional development workshops, or engage in other scholarly/co-curricular experiences that enhance their educational journey.  As a supplemental source of funding, it is intended to complement existing departmental, college, or external support rather than serve as the sole funding source for travel.

By covering eligible expenses such as registration, lodging, and transportation, the grant promotes equitable access to high-impact learning experiences that strengthen students’ academic engagement, career readiness, and sense of belonging within their field.

Maximum Grant Award amounts (by region and level of participation): 

Active participation is defined as presenting a session, serving on a session panel and presenting a poster session, Proof of the anticipated participation must be submitted with the application before the travel occurs to be considered with the grant amount. 

The covered expenses are: conference event registration fees, airfare, checked baggage fees, shuttles, public transportation, rental vehicles pursuant to UC System-wide rental vehicle policies, personal vehicle mileage pursuant to UC Riverside mileage rate and use policies, parking, and accommodations pursuant to UC System-wide and UC Riverside policies
The expenses not covered are: Membership in organizations related to or unrelated to the conference event, abstract fees, tuition fees, extra-curricular events offered at conferences, cost for presentation materials, meals, test tubes, phone calls, internet fees, safe fees and other accommodation incidentals, bank fees, exchange rate fees, passport or visa fees, any family, friend, significant other/partner-related costs, costs unrelated to conference event travel, and gas receipts for use in personal vehicle. 
 

Application Link: https://asucr.jotform.com/253036437367056 

The travel grant applications will be reviewed and approved by the Finance Committee at the committee meeting. All approved applications are secondarily approved by the ASUCR Senate with the approval of the finance meeting minutes. Grant letters will be issued the Friday after approval.

The final deadline for grant submissions is Sunday, May 17th as the last Finance Committee meeting will be week 8 of the spring quarter. Travel being considered can occur through the end of the fiscal year (June 30). 

Questions? Please email us at asucr@ucr.edu!