Associated Students of UCR

Finance FAQs

• How do T-Shirts work?

  • ASUCR Funds T-shirts, polos, jackets, quarter zip ups, etc. (all apparel)

  • T-shirts will only be reimbursed if purchased between Fall and Winter quarter; not Spring quarter.

  • We require a 2" x 2" sized ASUCR logo anywhere on the T-shirt.  Please submit a proof of the shirt design showing the ASUCR logo. PLEASE DO NOT USE THE OLD ASUCR LOGO!

  • Once ordered and received, submit a requisition with a detailed receipt and proof of payment.

  • There is not a limit per item. 

  • Alternatively, if you choose to use Progressive Graphics, we can pay them directly.  Obtain a quote from Progressive Graphics, include the print preview with the location of the ASUCR logo and submit a requisition.  Once approved, we will coordinate payment with Progressive Graphics and pay them on your behalf.

• What is the process to hire professional speakers?

  • ASUCR limits professional speaking/services fees to $550 a year for both organization general funding and grants.

  • ASUCR requires a W-9 Form (Federal Tax ID Number). Must be a professional and not be affiliated with the University of California, Riverside.

  • Professionals must provide an invoice and your organization will attach the invoice, W-9 to the requisition form and physically submit to ASUCR for approval.

  • Please ensure the professional speaker is set up on the banking platform Zelle.

  • Submit a requisition form and ASUCR will pay your professional speaker directly. 

  • Please refer to this information found on the UCR Procurement Site that explains Performance Agreements.

  • If your organization pays for the performance, ASUCR can reimburse the org up to $550.00 per year.

• What is the difference between equipment rental and equipment purchase?

  • There is no limit when it comes to equipment rental.

  • There is a new limit of $300 for equipment purchases!

• What is generally funded for meeting expenses?

  • Generally, organizations purchase food for club meetings.  This can be purchased anywhere as long as the meeting is not open to all students or outside.  For events, an approved vendor must be used.

  • Organizations are able to be reimbursed for some food bought from a grocery store. If you have any questions or concerns as to what is accepted please email asucrfinace@ucr.edu.

  • There is a $15 limit per person, per meeting.

• What documents are required in order to be reimbursed for meeting expenses?

  • The organization must keep the original itemized receipt from the purchase. This will need to be attached to the requisition form. 

  • ASUCR also requires a list of members that attended the meeting. Please keep a record of those in attendance by having a sign up sheet with members names and SID numbers. 

• Does ASUCR fund gifts?

  • Gifts such as graduation cords and stoles are not allowed. 

  • Gift cards are not allowed.

  • When in doubt, ask before purchasing.  If the item is not related to the org's operations, it usually isn't funded.

• How can I get reimbursed?

  • Requisitions are 100% digital.  

  • If you have several receipts for one person, do not create a requisition for each receipt. 

  • Every item on the receipt does not need to be itemized on the requisition.  

  • Example: If you have receipts from Walmart, Target, and Domino's, please list each store as individual line items with a brief description and the total of each receipt. In the explanation box, that is where you'll be more descriptive of what the items were for. Please be as detailed as possible to avoid delays in your reimbursement.

  • All reimbursements will be made via Zelle or Direct Deposit. Please register with Zelle prior to submitting your requisition or complete the Direct Deposit Form

  • If you bank with Bank of America, complete the Direct Deposit Form. It is imperative you use the address including correct zip code that coincides with your Bank of America bank statement.  There is no delay in sending B of A reimbursements.

  • Zelle is not the same as direct deposit!  Zelle has transaction limits and we are often backlogged.  Direct Deposit is a 3 day transfer.

  • Proof of payment is required on every receipt submitted for reimbursement.

  • Only registered students or advisors may be reimbursed for expenses.  Do not let a parent or friend pay for your expenses as it will NOT be reimbursed by ASUCR.

  • Receipts will not be accepted after 30 days from the purchase date.

  • PLEASE PAY ATTENTION TO WHAT ASUCR DOES NOT FUND!  WE RECEIVE TOO MANY REQUESTS FOR REIMBURSEMENTS FOR BLUE TENT SALES, FUNDRAISERS, GIFT CARDS, GIVEAWAYS, ETC.  
• What does ASUCR fund?

  What ASUCR Funds FY2025-26

   

• Fundraisers & Blue Tent Sales

  ASUCR DOES NOT reimburse fundraisers or blue tent sale items

*ASUCR FINANCE POLICY IS SUBJECT TO CHANGE. PLEASE REFER TO FINANCE BYLAWS FOR THE MOST UP TO DATE INFORMATION. 

Access your organization's account number or allocation here (updated weekly after Senate meets)

Direct Deposit Form

Account Balance Report

Please email financeasucr@ucr.edu for any org related questions.