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UC Riverside

Associated Students of UCR

 

 

Our Purpose

 
  • Oversee the allocation of student organization funding
  • Manage the internal budgets of our student government 
  • Host events dedicated to developing the fiscal knowledge and abilities of students

 

Office of Finance

   
Cooper Kumar VPF

    Cooper Kumar

     Vice President of Finance 2024-25
     Office Location: HUB 202
     Instragram: @asucrfinance 
 

 

 

 

Our Vision

 
  1. Working directly with student organization leaders at the community level
  2. Providing accessible and transparent funding communications
  3. Implementing practical financial workshops that equip students with essential financial skills

Welcome to Student Organization Funding!

ATTENTION REGISTERED STUDENT ORGANIZATIONS:

All new allocations need to be approved by the Finance Committee and ratified by the Senate during Senate Meetings.

Account Activation:
Every Registered Student Organization (RSO) must activate their ASUCR account every academic year (Oct-June). Accounts must be activated for new RSOs and reactivated for returning RSOs each year. Accounts may be activated starting Tuesday, October 1, 2024 and onwards and will expire June 6th, 2025. Student organizations will request funding along with the account activation. Student organizations are allocated funding automatically as part of the account activation process! New RSOs will start with a $1000.00 allocation. 
 
ASUCR does not endorse collaborations among organizations, as this could be perceived as double dipping. 

Account Activation Process

Step 1: Ensure your organization is registered with Student Life

The first step in account activation is ensuring that your organization is registered with Student Life. Please view instructions for registering your org with Student Life here. As a refresher, feel free to view the presentations below to familiarize yourself with the ASUCR Office of Finance.

 

Step 2: View ASUCR Funding Guide & Take Authorized Signers Test

  • Watch the attached ASUCR Funding guide to learn more about funding specifics. 

ASUCR Funding Guide Video
ASUCR Funding Guide Presentation

  • Take the Authorized Signers Test - be sure to enter your first and last name when you log in. Signers must pass with an 80%. You may take the test as many times as needed to pass with 80% or higher.
  • A minimum of 2 and a maximum of 3 members must complete the test. (Members usually consist of the President, the VP, and/or the Treasurer. All signers must be current full-time undergraduate students, which means they must be enrolled in at least 12 units and can not be waitlisted for any classes below the 12 units. These individuals are known as the Authorized Signers.)

Step 3: Authorization Signers & Allocation Form

  • Once all Authorized Signers (2-3) for an organization have completed the test, please complete the Authorized Signers Form.  
  • You can find your allocation and account number here. (Allocations are based on the last allocated amount). 
  • Authorized Signers form must be submitted at least two business days prior to a finance hearing.  If you submit the form less than three days prior to a finance hearing, your account activation will be pushed to the next week's finance hearing. 
  • You can check the status of your account activation by checking here. Please note that the Finance Committee meets Thursdays at 4pm each week and then minutes are approved the following Wednesday. This list will be updated Thursday mornings with the new funding added. 

Finance Hearings

  • To schedule a finance hearing, fill out the corresponding google form below.  The Finance team will e-mail you Tuesdays for your scheduled hearing date and time.
  • Finance hearings this quarter are Thursdays 4:00 pm - 5:00 pm in the ASUCR Conference room (HUB 202).

Organization Requisitions: How to Get Reimbursed!

  • Submitting a Requisition

    The requisition form is now digital! Organization Requisition 2024-2025.

    A requisition is a payment request and ASUCR cannot process anything without it. 

    The majority of reimbursement payments are made through Zelle (Payees must be registered with Zelle prior to submitting a requisition in order to avoid any delays) or through direct deposit with account number and routing number. Please note depending on the volume of Zelle reimbursements there can be a delay of up to 60 days.  

Finance FAQs

  • How do T-Shirts work?
    • ASUCR now funds T-shirts, polos, jackets, quarter zip ups, etc. (all apparel)
    • T-shirts will only be reimbursed if purchased between Fall and Winter quarter; not Spring quarter.
    • We require a 2" x 2" sized ASUCR logo anywhere on the T-shirt.  Please submit a proof of the shirt design showing the ASUCR logo.
    • Once ordered and received, submit a requisition with a detailed receipt and proof of payment.
    • As of Fall 2023, there is no longer a limit per item. 
  • What is the process to hire professional speakers?
    • ASUCR limits professional speaking/services fees to $550 a year for both organization general funding and grants.
    • ASUCR requires a W-9 Form (Federal Tax ID Number). Must be a professional and not be affiliated with the University of California, Riverside.
    • Professionals must provide an invoice and your organization will attach the invoice, W-9 to the requisition form and physically submit to ASUCR for approval.
    • Please ensure the professional speaker is set up on the banking platform Zelle.
    • Submit a requisition form and ASUCR will pay your professional speaker directly. 
  • What is the difference between equipment rental and equipment purchase?
    • There is no limit when it comes to equipment rental.
    • There is a new limit of $300 for equipment purchases!
  • What is generally funded for meeting expenses?
    • Generally, organizations purchase food for club meetings.  This can be purchased anywhere as long as the meeting is not open to all students or outside.  For events, an approved vendor must be used.
    • Organizations are able to be reimbursed for some food bought from a grocery store. If you have any questions or concerns as to what is accepted please email asucrfinace@ucr.edu.
    • There is a $15 limit per person, per meeting.
  • What documents are required in order to be reimbursed for meeting expenses?
    • The organization must keep the original itemized receipt from the purchase. This will need to be attached to the requisition form. 
    • ASUCR also requires a list of members that attended the meeting. Please keep a record of those in attendance by having a sign up sheet with members names and SID numbers. 
  • How long does it take for requisitions to be processed and approved?
    • Expect your requisition to be approved and transferred into your bank account via Zelle or Direct Deposit within 10 business days. 
    • This can be significantly delayed if we don't have all of the proper documentation or at the end of the academic year.
  • Does ASUCR fund gifts?
    • Gifts such as graduation cords and stoles are not allowed. 
    • Gift cards are not allowed.
    • When in doubt, ask before purchasing.  If the item is not related to the org's operations, it usually isn't funded.
  • How can I get reimbursed?

    • Requisitions are 100% digital.  
    • If you have several receipts for one person, you do not need a requisition for each receipt.
    • Please tape all loose receipts to a piece of paper.
    • Every item on the receipt does not need to be itemized on the requisition.  
    • All reimbursements will be made via Zelle or Direct Deposit. Please register with Zelle prior to submitting your requisition.
    • Proof of payment is required on every receipt submitted for reimbursement.
    • Only registered students or advisors may be reimbursed for expenses.  Do not let a parent or friend pay for your expenses as it will NOT be reimbursed by ASUCR.
    • Receipts will not be accepted after 30 days from the purchase date.
    • Example: If you have receipts from Walmart, Target, and Domino's, please list each store as individual line items with a brief description and the total of each receipt. In the explanation box, that is where you'll be more descriptive of what the items were for. Please be as detailed as possible to avoid delays in your reimbursement.
  • What does ASUCR fund?

*ASUCR FINANCE POLICY IS SUBJECT TO CHANGE. PLEASE REFER TO FINANCE BYLAWS FOR THE MOST UP TO DATE INFORMATION. 

Direct Deposit Form

Account Balance Report

Please email asucrfinance@ucr.edu for any org related questions.