Student Organization Funding
Every Registered Student Organization (RSO) must activate their ASUCR account every academic year (Oct-June). Accounts must be activated for new RSOs and reactivated for returning RSOs each year. Accounts for FY26 may be activated through Winter quarter and access to funds will expire June 5th, 2026. Student organizations will request funding along with the account activation.
Student organizations are allocated funding automatically as part of the account activation process! New RSOs will start with a $1000.00 allocation.
Step 1: Ensure your organization is registered with Student Life
The first step in account activation is ensuring that your organization is registered with Student Life. Please view instructions for registering your org with Student Life here. As a refresher, feel free to view the presentations below to familiarize yourself with the ASUCR Office of Finance.
Student Life Seminar Presentation - Fall 2025
Step 2: View ASUCR Funding Guide & Take Authorized Signers Test
Watch the attached ASUCR Funding Guide to learn more about funding specifics
ASUCR Funding Guide Presentation
Take the Authorized Signers Test - be sure to enter your first and last name when you log in. Signers must pass with an 80%. You may take the test as many times as needed to pass with 80% or higher.
A minimum of 2 and a maximum of 3 officers must complete the test. (Officers usually consist of the President, the VP, and/or the Treasurer. All signers must be current undergraduate students. These individuals are known as the Authorized Signers.)
Step 3: Authorization Signers & Allocation Form
Once all Authorized Signers (2-3) for an organization have completed the test, please complete the Authorized Signers Form.
Returning organizations have already been loaded into the form and you will need to select your respective organization. New organizations will select "Organization Not Listed" and you will have a field to add your organization name.
Authorized Signers form must be submitted at least two business days prior to a finance hearing. If you submit the form less than three days prior to a finance hearing, your account activation will be pushed to the next week's finance hearing.
Account Activation Timeline: Fall 2025 Quarter
| Authorized Signer Form Due to be on the Finance Committee Agenda | Approval at Finance Committee | Approved by ASUCR Senate | Account Activated by Thursdays at noon |
| Wed, October 15 , 2025 | Fri, October 17, 2025 | Wed, October 22, 2025 | Thurs, October 23, 2025 |
| Wed, October 22, 2025 | Fri, October 24, 2025 | Wed, October 29, 2025 | Thurs, October 30, 2025 |
| Wed, October 29, 2025 | Fri, October 31, 2025 | Wed, November 5, 2025 | Thurs, November 6, 2025 |
| Wed, November 5, 2025 | Fri, November 7, 2025 | Wed, November 12, 2025 | Thurs, November 13, 2025 |
| Wed, November 12, 2025 | Fri, November 14, 2025 | Wed, November 19, 2025 | Thurs, November 20, 2025 |
| Wed, November 19, 2025 | Fri, November 21, 2025 | Wed, December 3, 2025 | Thurs, Dec 4, 2025 |
ASUCR Org Requisition Process by Asha Nettles
Any student organizations seeking grant funding will need to make sure that they have activated an account with ASUCR. The process is the same as account activations for student organization allocations but requires a grant application. The account activation process is outlined in the first tab and the grant application and specific restrictions follow.
Grant Application
Organization Grants are funded for on-campus, one-day events that are open to all students. The purpose of the event must be relevant to the organization and philanthropic in nature. The grant request must show the complete budget of the event, including all sponsors, cost of admission, type of event, date and location. The purpose of such events should cater to the University student population by means of student services, programs, and events on campus. Grants are available to all organizations registered through Student Life.
Organizations that do not have an account with ASUCR shall be eligible.
Grants are limited to $1,500 per organization per academic year.
The ASUCR logo and/or name must appear as a co-sponsor on all marketing materials promoting the event. All marketing will include a disclaimer stating “ASUCR Co-sponsorship grant of this event does not constitute an endorsement of the views and opinions expressed.”
No travel or gift cards may be funded. Up to $750 or 50% of the event grant may be used to fund apparel and trophies with a $20 limit per item, if it directly serves the purpose of the event as determined by the Finance Committee.
Up to $500 or 50%, whichever is less, of the event grant may be used to fund food. Professional speakers, performers, DJ’s, etc. will be funded up to $550 per grant.
Apply here! ASUCR Grant Request 2025-2026
Once you submit a grant request, please see the ASUCR front desk to sign-up for a hearing date/time.
After funding has been heard at the Finance Committee, the request will go to the ASUCR Senate to be voted. After approval, the grant will be funded the following morning by noon. A formal grant notification will follow.
| Approval at Finance Committee | Approved by ASUCR Senate | Grant Funding by Thursdays at Noon |
As each RSO is unique, ASUCR understands there may need to be exceptions to funding limits. For example, general allocation equipment is limited to $300.00 per academic year per budget. If your organization wishes to use their entire allocation on equipment, you would complete an exception form and attend a finance hearing to explain your needs.
Exceptions are for equipment, conferences or competitions.
Apply Here: Organization Exemption Request 2025-2026
| Approval at Finance Committee | Approved by ASUCR Senate | Exemption Confirmed by Thursdays at noon |
Requirements to be reimbursed for food for meetings:
- The meeting must occur on campus.
- Funded food for meetings cannot be individual meals.
- You must provide a list of your attendees and attach it to the requisition.
- A DETAILED receipt MUST be submitted with the requisition. The receipt must show proof of payment or else a bank statement should be attached showing proof of payment. There cannot be any alcohol listed on the receipt - NO EXCEPTIONS.
- Organizations are able to be reimbursed for some food bought from a grocery store.
- Food Sales MUST adhere to the campus approved vendor list.
- UCR Procurement Services maintains the list of pre-qualified caterers below. ONLY pre-qualified caterers from this list may be used to furnish on-campus catering to UCR staff and students. If you are interested in adding a new vendor to this list, please contact Matt Burke at (951) 827-3095 (or campus ext. 2-3095)
- We have the right to refuse reimbursement to any organization/student if we have reason to believe the ASUCR Bylaws and requirements listed above have not been met.
Additional Resources:
- Approved Caterers
- Campus Catering Options
- Campus Restaurants that offer Catering options: Panda Express Family Feasts/Catering, Subway to Go!, Coffee Bean & Tea Leaf/Starbucks Coffee Totes, Citrus Grove Catering, and Crate.
Funding for t-shirts/uniforms out of allocated funds require a few steps:
- Must include the ASUCR logo. (minimum size 2x2)
- ASUCR Logos.ai For large scale printing
- ASUCR Logos
- Preferably include the words "sponsored by".
- Will need to submit a Print Preview from the VENDOR showing the design and location of the ASUCR logo along with a requisition.
- Once ordered and received, submit a requisition with a detailed receipt and proof of payment.
- There is not a limit per item.
- Alternatively, if you choose to use Progressive Graphics, we can pay them directly. Obtain a quote from Progressive Graphics, include the print preview with the location of the ASUCR logo and submit a requisition. Once approved, we will coordinate payment with Progressive Graphics and pay them on your behalf.
ASUCR Co-sponsorship does not constitute an endorsement of the views and opinions expressed.
Forms: Student Organization Funding
These are all of the forms that are linked through the various tabs and information above. Please see the respective sections for account activation, requisitions, grants and exemptions for further explanation.
This requisition form initiates the payment or reimbursement request for any transaction related to ASUCR funding for student organizations.
Authorized Signers Form is the form that collects the signers information for each student club and organization seeking funding through general allocations or grant funding.
Organization Grants are funded for on-campus, one-day events that are open to all students. The purpose of the event must be relevant to the organization and philanthropic in nature. The grant request must show the complete budget of the event, including all sponsors, cost of admission, type of event, date and location. The purpose of such events should cater to the University student population by means of student services, programs, and events on campus. Grants are available to all organizations registered through Student Life. Organizations that do not have an account with ASUCR shall be eligible. Grants are limited to $1,500 per organization per academic year. The ASUCR logo and/or name must appear as a co-sponsor on all marketing materials promoting the event. All marketing will include a disclaimer stating “ASUCR Co-sponsorship grant of this event does not constitute an endorsement of the views and opinions expressed.” No travel or gift cards may be funded. Up to $750 or 50% of the event grant may be used to fund apparel and trophies with a $20 limit per item, if it directly serves the purpose of the event as determined by the Finance Committee. Up to $500 or 50%, whichever is less, of the event grant may be used to fund food. Professional speakers, performers, DJ’s, etc. will be funded up to $550 per grant.
As each RSO is unique, ASUCR understands there may need to be exceptions to funding limits. For example, general allocation equipment is limited to $300.00 per academic year per budget. If your organization wishes to use their entire allocation on equipment, you would complete an exception form and attend a finance hearing to explain your needs.
Exceptions are for equipment, conferences or competitions.
After completing a grant application or exemption request, organizations request their hearing time. Please note that items heard or approved at the respective hearing still need to be approved with the minutes at the following ASUCR Senate meeting.
Announcements
Email to Authorized Signers for funded organizations as of 11/13
Good evening,
You are receiving this notice because you are listed as an authorized signer for a student organization whose ASUCR funding was activated with this week’s approvals. Although our platform sends automatic notifications, we recognize that some users are not receiving them or are finding them in their spam folders. This email serves as a follow-up to ensure you have the correct information.
As of this week, we have activated 249 accounts with 575 authorized signers, and more than 380 requisitions have already been submitted. With this high volume, both notifications and approval emails may be delayed.
To address these issues, we will be temporarily pausing approval emails next Tuesday from 9:00 a.m.–11:00 a.m. and Friday from 8:00 a.m.–12:00 p.m. During these windows, you can still submit requisitions; any pending or delayed approvals will be pushed through or resent once the fixes are completed.
Where is the requisition form? Here: https://asucr.jotform.com/250907592366970
Information on how to complete the form and what the process entails can be found on the ASUCR website. Scroll down to the "Organization Requisition Process".
Thank you in advance for your patience!
Subject: Your Voice = Your Funding and Services: Quick Survey + Raffle
Hi Highlanders,
I’m Ryan Choi, your ASUCR Vice President of Finance. This year we have activated the most accounts in the fall quarter and are on track to allocate the most funds ever to student clubs and organizations. The finance committee is surveying what is next for student organization funding and how to better organize our services to continue to provide more funds and services to you. To help us with that, we want to hear directly from you.
What: Student Organization Survey
Why: Your feedback guides what we improve, change or launch to support student clubs and organizations.
Time: ~5–7 minutes
Closes: Wednesday, November 19th at noon
Link: https://asucr.jotform.com/253084527606055
Responses are confidential and reported in aggregate only. We’ll use the data to prioritize organization needs and will share a short summary of findings for transparency.
At the end of the survey, there will be an opportunity to name your organization to be entered into a drawing for two (2) $250 catering/food support for an upcoming event/activity or an ice cream social for your organization.
Thank you in advance for your feedback and helping us shape how ASUCR invests in you and our campus community.
Ryan Choi,
ASUCR Vice President of Finance
Email: financeasucr@ucr.edu
Finance FAQs
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How do T-Shirts work?
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ASUCR Funds T-shirts, polos, jackets, quarter zip ups, etc. (all apparel)
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T-shirts will only be reimbursed if purchased between Fall and Winter quarter; not Spring quarter.
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We require a 2" x 2" sized ASUCR logo anywhere on the T-shirt. Please submit a proof of the shirt design showing the ASUCR logo. PLEASE DO NOT USE THE OLD ASUCR LOGO!
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Once ordered and received, submit a requisition with a detailed receipt and proof of payment.
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There is not a limit per item.
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Alternatively, if you choose to use Progressive Graphics, we can pay them directly. Obtain a quote from Progressive Graphics, include the print preview with the location of the ASUCR logo and submit a requisition. Once approved, we will coordinate payment with Progressive Graphics and pay them on your behalf.
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What is the process to hire professional speakers?
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ASUCR limits professional speaking/services fees to $550 a year for both organization general funding and grants.
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ASUCR requires a W-9 Form (Federal Tax ID Number). Must be a professional and not be affiliated with the University of California, Riverside.
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Professionals must provide an invoice and your organization will attach the invoice, W-9 to the requisition form and physically submit to ASUCR for approval.
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Please ensure the professional speaker is set up on the banking platform Zelle.
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Submit a requisition form and ASUCR will pay your professional speaker directly.
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Please refer to this information found on the UCR Procurement Site that explains Performance Agreements.
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If your organization pays for the performance, ASUCR can reimburse the org up to $550.00 per year.
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What is the difference between equipment rental and equipment purchase?
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There is no limit when it comes to equipment rental.
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There is a new limit of $300 for equipment purchases!
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What is generally funded for meeting expenses?
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Generally, organizations purchase food for club meetings. This can be purchased anywhere as long as the meeting is not open to all students or outside. For events, an approved vendor must be used.
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Organizations are able to be reimbursed for some food bought from a grocery store. If you have any questions or concerns as to what is accepted please email asucrfinace@ucr.edu.
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There is a $15 limit per person, per meeting.
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What documents are required in order to be reimbursed for meeting expenses?
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The organization must keep the original itemized receipt from the purchase. This will need to be attached to the requisition form.
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ASUCR also requires a list of members that attended the meeting. Please keep a record of those in attendance by having a sign up sheet with members names and SID numbers.
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Does ASUCR fund gifts?
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Gifts such as graduation cords and stoles are not allowed.
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Gift cards are not allowed.
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When in doubt, ask before purchasing. If the item is not related to the org's operations, it usually isn't funded.
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How can I get reimbursed?
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Requisitions are 100% digital.
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If you have several receipts for one person, do not create a requisition for each receipt.
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Every item on the receipt does not need to be itemized on the requisition.
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Example: If you have receipts from Walmart, Target, and Domino's, please list each store as individual line items with a brief description and the total of each receipt. In the explanation box, that is where you'll be more descriptive of what the items were for. Please be as detailed as possible to avoid delays in your reimbursement.
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All reimbursements will be made via Zelle or Direct Deposit. Please register with Zelle prior to submitting your requisition or complete the Direct Deposit Form
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If you bank with Bank of America, complete the Direct Deposit Form. It is imperative you use the address including correct zip code that coincides with your Bank of America bank statement. There is no delay in sending B of A reimbursements.
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Zelle is not the same as direct deposit! Zelle has transaction limits and we are often backlogged. Direct Deposit is a 3 day transfer.
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Proof of payment is required on every receipt submitted for reimbursement.
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Only registered students or advisors may be reimbursed for expenses. Do not let a parent or friend pay for your expenses as it will NOT be reimbursed by ASUCR.
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Receipts will not be accepted after 30 days from the purchase date.
- PLEASE PAY ATTENTION TO WHAT ASUCR DOES NOT FUND! WE RECEIVE TOO MANY REQUESTS FOR REIMBURSEMENTS FOR BLUE TENT SALES, FUNDRAISERS, GIFT CARDS, GIVEAWAYS, ETC.
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- What does ASUCR fund?
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Fundraisers & Blue Tent Sales
ASUCR DOES NOT reimburse fundraisers or blue tent sale items
Welcome to Student Organization Funding!
ATTENTION REGISTERED STUDENT ORGANIZATIONS:
Please NOTE: This page will be updated often as we update our procedures!
Every Registered Student Organization (RSO) must activate their ASUCR account every academic year (Oct-June). Accounts must be activated for new RSOs and reactivated for returning RSOs each year. Accounts for FY26 may be activated through Winter quarter and access to funds will expire June 5th, 2026. Student organizations will request funding along with the account activation.
Account Activation Process
Step 1: Ensure your organization is registered with Student Life
The first step in account activation is ensuring that your organization is registered with Student Life. Please view instructions for registering your org with Student Life here. As a refresher, feel free to view the presentations below to familiarize yourself with the ASUCR Office of Finance.
Step 2: View ASUCR Funding Guide & Take Authorized Signers Test
Watch the attached ASUCR Funding Guide to learn more about funding specifics
ASUCR Funding Guide Video
ASUCR Funding Guide Presentation
Take the Authorized Signers Test - be sure to enter your first and last name when you log in. Signers must pass with an 80%. You may take the test as many times as needed to pass with 80% or higher.
- A minimum of 2 and a maximum of 3 officers must complete the test. (Officers usually consist of the President, the VP, and/or the Treasurer. All signers must be current undergraduate students. These individuals are known as the Authorized Signers.)
Step 3: Authorization Signers & Allocation Form
Once all Authorized Signers (2-3) for an organization have completed the test, please complete the Authorized Signers Form.
Returning organizations have already been loaded into the form and you will need to select your respective organization. New organizations will select "Organization Not Listed" and you will have a field to add your organization name.
Authorized Signers form must be submitted at least two business days prior to a finance hearing. If you submit the form less than three days prior to a finance hearing, your account activation will be pushed to the next week's finance hearing.
Account Activation Timeline: Fall 2025 Quarter
| Authorized Signer Form Due to be on the Finance Committee Agenda | Approval at Finance Committee | Approved by ASUCR Senate | Account Activated by Thursdays at noon |
| Wed, October 15 , 2025 | Fri, October 17, 2025 | Wed, October 22, 2025 | Thurs, October 23, 2025 |
| Wed, October 22, 2025 | Fri, October 24, 2025 | Wed, October 29, 2025 | Thurs, October 30, 2025 |
| Wed, October 29, 2025 | Fri, October 31, 2025 | Wed, November 5, 2025 | Thurs, November 6, 2025 |
| Wed, November 5, 2025 | Fri, November 7, 2025 | Wed, November 12, 2025 | Thurs, November 13, 2025 |
| Wed, November 12, 2025 | Fri, November 14, 2025 | Wed, November 19, 2025 | Thurs, November 20, 2025 |
| Wed, November 19, 2025 | Fri, November 21, 2025 | Wed, November 26, 2025 Wed, December 3, 2025 | Thurs, Dec 4, 2025 |
Organization Requisition Process
ASUCR Org Requisition Process by Asha Nettles
IMPORTANT NOTICE for Summer Expenses!
Organizations who will be activating their accounts in the Fall may purchase items for reimbursement during the summer months. Keep your receipts and once you activate your account with ASUCR and receive funding, you have until October 31, 2025 to request reimbursement for those purchases.
As always, please feel free to reach out to our VP of Finance at financeasucr@ucr.edu or our Financial Operations Manager, Amy Carrizosa.
*ASUCR FINANCE POLICY IS SUBJECT TO CHANGE. PLEASE REFER TO FINANCE BYLAWS FOR THE MOST UP TO DATE INFORMATION.
Access your organization's account number or allocation here (updated weekly after Senate meets)
ASUCR Grant Application (One time event ON CAMPUS per year, per Org up to $1,500)
ASUCR Organization Allocation Exemption Form
Finance Hearing Request (For items other than Grants or Exemptions. Please use the correct form pertaining to your needs)
Please email financeasucr@ucr.edu for any org related questions.
You Belong at UCR
All programs, services, and events offered through Student Affairs are open to everyone, consistent with federal and state law and the University of California’s nondiscrimination policies. Whether you’re seeking support, joining a community, or participating in campus life, every effort is made to ensure your experience is inclusive, respectful, and accessible, regardless of background or identity.
To learn more, visit the UC Nondiscrimination Statement or the Nondiscrimination Policy Statement for University of California Publications Regarding Student-Related Matters.